Title: Academic Advisor and Dean of Students Job Type: Full-time Employer: Mill A School District Program: Mill A School and Pacific Crest Innovation Academy Location: Cook, Washington Education: B.A. required; M.A. preferred Certification: ESA counseling or teacher certification or experience preferred Salary: See WA K – 12 Salary Allocation Schedule Benefits: Insurance and retirement benefits based on eligibility.
The Academic Advisor and Dean of Students structures activities to meet the needs of the students; consults with teachers, staff, and parents to enhance their effectiveness in helping students; collaborates with students and faculty to promote student achievement; manages admissions; coordinates the College in High School program; teaches the College Success class; builds community relationships; and supports the Superintendent in managing school policies, complying with certain reporting requirements, and maintaining school accreditation.
Work closely with Superintendent to:
Plan, implement, evaluate, and revise the school counseling program.
Create and maintain student handbook.
Create website and print content describing District’s education programs.
Plan PCIA course catalog and class schedules to meet high school program goals.
Coordinate staff team building and professional development activities.
Draft, review, recommend changes and maintain District policies consistent with program mission and Superintendent direction.
Maintain compliance with applicable special education laws and regulations.
Maintain student academic files.
Organize and administer student tests, such as Aspire, PSAT, ACT, SAT, ASVAB, Smarter Balanced, End of Course or challenge/competency exams, and/or Dibels, and interpret results for students and their learning teams.
Apply for and manage compliance with grants and other outside funding sources to expand learning opportunities for students.
As Records Retention Officer: maintain student records in compliance with state auditing guidelines and regulations.
Respond to questions from parents/guardians, staff and other constituents regarding school programs and admission policies and procedures.
Communicate program requirements to manage new student expectations.
Process K – 12 student applications and coordinate high school admission interviews.
Evaluate transcripts and other admission materials and provide admission feedback to Superintendent.
Determine course equivalencies for high school transfer students.
Advise and register students into classes.
Organize new student’s learning team; facilitate team meetings and communication.
Collaborate with teachers to create and maintain Individual Education Plans for K – 8 students.
Meet regularly and collaborate with high school students to help them define and achieve academic goals in their Individualized Learning Plans.
Closely monitor high school student transcripts on ongoing basis, regularly provide progress reports to student learning teams, and perform final graduation evaluation for high school seniors.
Provide services to assist students in preparing to be college and career ready, including career exploration, job applications, college and vocational school admissions, scholarships and financial aid applications.
If appropriately certified: (1) Provide mental, emotional, social, developmental and behavioral services to students and families and (2) consult with teachers, staff and parents/guardians regarding the developmental needs of students.
In consultation with parent/guardian, refer students with critical needs to appropriate outside resources.
College in High School
Organize and teach College Success class (requirement for all grade 9 and transfer students.)
Collaborate with partner college and high school faculty to maintain and expand College in High School program.
Regularly evaluate course catalog and align high school courses with partner college courses.
Collaborate with students to identify and create or enroll in independent study or online courses consistent with Individualized Learning Plans.
Coordinate community outreach, school volunteer program, and student volunteer program.
Identify, create and manage outside learning opportunities, including internships and externships.
Maintain relationships with alumni to monitor post-graduation results and provide ongoing career and post-secondary education support services.
Cultivate outside alliances and support for school programs.
Develop strong relationships with cooperative districts, partner schools, grant partners, and the greater Gorge community.
Build collaborative relationships with ESD, OSPI, state representatives, and similarly-situated districts, schools and programs.
Help promote a school culture that fosters innovation in education.
Make informed and reasonable decisions and recommendations based on experience, policies and procedures for students and faculty on academic policy and advocacy issues.
Articulate programs’ missions and provide resources to support students and faculty, including good listening skills, presentation skills and conflict management skills.
Additional responsibilities as assigned by the Superintendent.
B.A. required; M.A. preferred.
Educational Staff Associate (ESA) counseling certification or teacher certification preferred.
Experience in education or counseling preferred.
Committed to collaborating with students, staff, and community in an innovative high school environment.
Experience working effectively with diverse student populations.
Knowledge of current state high school graduation requirements.
Excellent interpersonal, communication and counseling skills required.
Proficient with Microsoft Office products, email and internet applications, data-entry and database functions.
In addition to the responsibilities above, you will be required to:
Be available to work the duration of the school year;
Be available before and after the school year for planning and reporting;
Remain flexible and positive as you seek to meet student needs;
Handle multiple tasks simultaneously;
Prioritize competing demands;
Model appropriate behavior for student safety and conduct; and
Complete other duties and fulfill responsibilities as assigned from time to time.
This job description describes the general nature of the position and is not an exhaustive list of all responsibilities, duties and skills. Employees may be required to perform duties outside of their normal responsibilities from time to time as needed. Nothing in this job description restricts Mill A School District’s right to assign or reassign duties and responsibilities to this job at any time.